Everything a studio needs.
Nothing it doesn't.
PracticeWorksHQ splits into two halves, because they're different jobs. Run the business side and the teaching side from one place — but never confuse them.
Run the studio like a real business.
Scheduling, invoicing, payment tracking, reports. Everything you need to operate a professional studio without becoming an accountant.
Smart calendar with recurring lessons
Weekly or full-week view. Every student block shows instrument and duration at a glance. Set up recurring lessons once and the calendar fills itself.
Custom invoice templates with live preview
Build invoice layouts that match your studio. Per-student template assignment. Recurring auto-creation, auto-send, or manual review — your call.
Payment tracking that doesn't miss
Mark invoices paid. Track outstanding balances. See exactly who owes what and when payment came in instead of digging through messages.
Automated reminder emails
Lesson reminders fire two days out by default. Per-student toggle for families that prefer silence. Invoice reminders stay just as polite.
Reports that answer real questions
AVPS (average value per student), projected monthly income, hours worked by day, $ per day, tax-ready exports. Filter by student, instrument, or payment method.
Student profiles with real detail
Billing model, instrument, lesson length, recurring time. Tenure tracked quietly so you always know who's been with you longest. Export-ready records.
Dashboard overview
Today's lessons, this week's collected income, anyone past due, all on one screen. The first thing you see in the morning, the only thing you need to start your day.
Your brand, your way
Set your business name, logo, and color scheme. Choose a business type and labels that match your workflow — students, clients, players, athletes, whatever you call them.
Teach like the artist you are.
An entire second app for the actual craft of teaching. Practice tracking, lesson plans, exercise library, student portfolios — the things generic SaaS forgets.
Exercise Library
Build your own reference collection. Link specific exercises to students or lesson plans. Stop re-explaining the same thing seven different ways.
Lesson Plans per student
Plan a student's next month. Tie it to their milestones and active portfolio pieces. Review from the lesson screen, not a separate notebook.
Practice tracking with milestones
Students log their practice time. You set the milestones. The dashboard surfaces who needs attention and who's ready to level up — your energy goes where it matters.
Student Portfolios
Every student gets a page of pieces learned, in progress, and performances. Parents log in to see it. You stop having to explain "how's it going?" with a paragraph.
Parent Portal
Parents get their own login. They see the portfolio, milestone progress, upcoming lessons, and invoice status — without you having to forward, screenshot, or summarize anything.
Performance & recital tracking
Recitals, auditions, gigs. Log them. Tie them to the student. A visible body of work builds over time, both for you and for them.
Attention lenses
"Needs attention" surfaces students who haven't practiced this week. "Ready to level up" shows who's pushing 80%+ completion. Teaching dashboards that think like a teacher.
For when one teacher becomes a studio.
Multi-instructor features unlock on the Team plan. Same product, scaled to a roster of teachers under one studio.
Multiple instructors under one roof
Invite teachers, assign students, set rates per instructor. Everyone gets their own login. The studio admin sees everything; teachers see what's theirs.
Cross-teacher scheduling
See every instructor's calendar in one view. Find conflicts before parents do. Reassign a lesson without leaving the page.
Studio-wide reporting
Roll up income, lessons taught, and payment status across every instructor. Hand the bookkeeper a single export.
Role-based access
Studio admin sees everything. Instructors see their own students, calendar, and invoices. No accidental peeking at other teachers' books.
Want to see how the plans compare?
Full feature-by-feature comparison across Free, Pro, and Team.
Compare plans →Stop running a studio on seven different apps.
Start free. Try the live demo. See what it's like when the business side and the teaching side finally live in the same place.